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Marin Franchisor’s Group – Rate Methodology Review

MSS

R3 is currently working with the cities of San Rafael, Larkspur, and Ross, the County of Marin, and the Las Gallinas Valley Sanitary District (Marin Franchisors’ Group or Group) to review their solid waste rate-setting methodology. Project tasks include:

  • Developing a Simplified Rate Adjustment Methodology, in which R3 would work to simplify and streamline the current rate adjustment methodology, including the proposed method of addressing changes and challenges in the industry in the coming years (i.e. where the industry is going, and what the Group and Marin Sanitary Service (MSS) should be planning for) as well as the proposed approach to address potential MSS requested changes to programs and services in non-detailed rate review years;
  • Developing a New Methodology for Recycling Revenues Balancing Account, which would address recycling commodities fluctuations, including how the processing cost and recycling revenue projections might be set at the beginning and adjusted after; and
  • Developing a Methodology for Addressing Commercial Migration, i.e. more recycling and composting results in a smaller garbage cart and lower price, but not less service or cost.

Anticipated project benefits include the following:

  • Lower level of effort and cost for annual rate adjustments; and
  • Improved communications about the rate adjustment process.
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Sonoma County Waste Management Agency (SCWMA) – Organics Processing Procurement

Procurement Assistance

On behalf of the Sonoma County Waste Management Agency (SCWMA), R3 incorporated key recommendations and findings about organics material processing in the County of Sonoma (County) to compile a Request for Information (RFI) for future compost facilities that might be sited in the County. This RFI was used to aid the SCWMA in developing a strategic action plan to provide for organics capacity throughout the region, simultaneous with the procurement of solid waste services for several jurisdictions within the County. Following this RFI, R3 was engaged by SCWMA to assist in the procurement of an organics material processing facility in the county, as well as provide the SCWMA solid waste consulting assistance.

Our proposed scope of services is designed to allow R3 to act as an extension of SCWMA staff by assisting in the following aspects of this procurement project:

  • Compiling the Request for Proposals (RFP) package, including drafting of the program requirements, the processing agreement, and customer rate options;
  • Conducting a series of community workshops and/or SCWMA Board meetings;
  • Developing a mailing list and issuing the RFP;
  • Conducting a pre-proposal conference with potential organics processors;
  • Preparing written responses to questions submitted regarding the RFP, and preparing addenda as necessary;
  • Conducting interviews with the evaluation team;
  • Assisting in the evaluation of responses from processors;
  • Assisting SCWMA staff with the presentation of the results of the evaluation process and staff recommendation to the SCWMA Board;
  • Conducting clarification or negotiation sessions if necessary; and
  • Finalizing the processing agreement.

The goals that will guide the procurement process include the following:

  • Providing the highest level of service to the SCWMA’s residents and businesses at the best cost; and
  • Ensuring long-term sustainability and successful operations of organics processing facilities utilized by the SCWMA.
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Disaster Debris Management Services Offered

R3 Consulting Group Now Offers:

Disaster Debris Management Planning Assistance to California Cities

No one is ever completely ready to handle a natural disaster, but with our help, you can avoid spending unnecessary funds, resources and time in the event of a disaster. We specialize in creating disaster debris management plans that are unique to your community, meaning you’ll have a plan in place when you need it most. Not only that, but municipalities with disaster debris management plans will be prepared in the event of a disaster, meaning time and energy are maximized, along with potential for FEMA reimbursement if protocols are followed. Let us help you navigate through the complicated process of disaster debris planning and make sure your FEMA reimbursement dollars are maximized.

Last month FEMA extended its Alternative Procedures Pilot Program which allows for up to an extra 2% of federal cost share reimbursement on money spent.  The opportunity to participate in this pilot program will be available through June 2018.  There is no better time than now to start planning.

Once we complete your plan and it is reviewed by FEMA for this program, the municipality will be eligible for this additional 2% reimbursement – money that you would have otherwise been spent out of pocket if no plan was in place.

Our plans are:

  • CalOES Approved
  • FEMA Approved
  • Guaranteed to participate in the Public Assistance Alternative Procedures Pilot Program (time dependent)

FEMA timeline of disaster reimbursement

(Above: FEMA timeline of disaster reimbursement)

More About Our Process

We will consider:

  • The type of disaster(s) that may potentially occur in your community
  • Your staffing levels and who would play certain roles when a disaster occurs
  • Your opportunities for procuring various contracted disaster debris management services
  • Potential sites in your limits that could be used for temporary debris removal and storage
  • Public information examples

Our process includes:

  1. Meeting with you to obtain base level data and confirm expectations of our services
  2. Providing the jurisdiction with a Draft 1 disaster debris management plan (DDMP)
  3. Reviewing the draft DDMP with the jurisdiction
  4. Providing the draft to CalOES, who will review the plan for completeness
  5. Revising the draft based on CalOES comment and provide a new draft to CalOES (this may take multiple iterations)

CalOES will forward the draft plan to FEMA once it has approved the plan. Once FEMA has approved the plan, you’re all set!

DDMPs are essential for:

  • Saving time and money
  • Having a quick and effective response to and preparation for a disaster
  • More efficient use of limited resources, including staff time

“Congratulations – that was an awesome plan. It was the best one I’ve ever reviewed.”   – Melinda Stehr, CalOES

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City of Piedmont – Franchise Agreement Procurement

Piedmont 122 002

R3 is conducting “full service” procurement and solid waste consulting assistance for the City of Piedmont. The City of Piedmont is characterized by high performance in diversion, very high participation in on-premise “backyard” services, and a primarily residential subscription base. The rate structure is “flatter” than most other comparable jurisdictions, with smaller can sizes costing more on average, and larger can sizes costing less on average.

Read more

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City of Livermore – Strategic Planning

starting waste

R3 is currently assisting the City of Livermore in the development of Phase 2 of the City’s Strategic Plan for High Diversion. R3’s project approach moves beyond eliminating barriers to diversion by incentivizing achievement of high diversion goals for all parties, including solid waste haulers, processors and generators. Read more

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City of Berkeley – Strategic Planning

IMG_20160727_100726732

R3 has been selected by the City of Berkeley to review the operations and management of the local Materials Recovery Facility (MRF) and developing a strategic plan to improve MRF finance and operations. We have taken a collaborative approach in engaging with the MRF operator and City staff to develop real and meaningful recommendations for improvement. Read more

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Rolling Hills Estates – Performance Review

Republic's Compost Windrows 1

In early 2016, R3 was engaged by the City of Rolling Hills Estates to conduct a Performance Review of their franchised hauler, Waste Management (WM), with the objective of assessing WM’s collection operations prior to the franchise agreement’s expiration in early 2017. R3’s Performance Review included: Read more

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City of Half Moon Bay – Full Service Assistance

Pacific Ocean at Half Moon Bay, San Mateo County,  California

R3 was recently engaged by the City of Half Moon Bay to provide “full service assistance” with the City’s procurement of solid waste collection and street sweeping services. R3’s procurement assistance services for the City will include: Read more

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City of Menlo Park – Zero Waste Plan

Stack of plastic bottles for recycling against blue sky

With our project team of accomplished Zero Waste planners, possessing extensive public engagement experience on a wide variety of solid waste matters and a focus on data-driven and operationally practical Zero Waste solutions, R3 Consulting Group is assisting the City of Menlo Park in. Read more

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City of Stockton – Performance Review

Republic's Maintenance Bays

In 2004, the City of Stockton entered into a franchise agreement with two waste haulers, Republic Services (previously Allied Waste), and Waste Management (USA Waste), the number #1 and #2 largest solid waste management operators in the Country. The 15‐year agreement provides a residential and commercial 3‐cart waste collection system that includes recyclables, green and food waste. The franchise agreement with both haulers is due to expire in 2019, unless it is extended. Read more