R3 staff members provide a range of procurement assistance services for our municipal clients, ranging from assisting jurisdictions with “sole-source” negotiations with an existing service provider, to managing all aspects of a competitive procurement process for refuse collection, recycling, processing and disposal services. We typically provide “full-service” procurement assistance, meaning that we work closely with our client staff on all aspects of a competitive procurement project. R3 initially works with staff to develop the scope and design of desired programs, facilities and services.
This process may include workshops and community forums to solicit direct input on program design from residents, business groups, and elected officials. Once this is complete, R3 prepares the Request for Proposals package, drafts the franchise agreement or operating contract, conducts pre-proposal meetings with potential contractors, provides written responses to questions, assists the evaluation team with proposal evaluations, and prepares staff reports and presentations to support the committee recommendations.
Our procurement and negotiation services include the following:
Evaluating commercial collection system service options and structures;
Development and evaluation of policy and programmatic alternatives that meet the specific needs of the community;
Design of performance standards, incentives and penalties related to contractor performance;
Development of an annual adjustment mechanism to the contractor compensation and user rates and fees;
Preparation and distribution of the Request for Proposals package, including the franchise agreement and operating contracts;
Assistance with the technical and financial evaluation of proposals; and
Negotiation, development and monitoring of contracts and franchise agreements.