On behalf of the Sonoma County Waste Management Agency (SCWMA), R3 incorporated key recommendations and findings about organics material processing in the County of Sonoma (County) to compile a Request for Information (RFI) for future compost facilities that might be sited in the County. This RFI was used to aid the SCWMA in developing a strategic action plan to provide for organics capacity throughout the region, simultaneous with the procurement of solid waste services for several jurisdictions within the County. Following this RFI, R3 was engaged by SCWMA to assist in the procurement of an organics material processing facility in the county, as well as provide the SCWMA solid waste consulting assistance.
Our proposed scope of services is designed to allow R3 to act as an extension of SCWMA staff by assisting in the following aspects of this procurement project:
- Compiling the Request for Proposals (RFP) package, including drafting of the program requirements, the processing agreement, and customer rate options;
- Conducting a series of community workshops and/or SCWMA Board meetings;
- Developing a mailing list and issuing the RFP;
- Conducting a pre-proposal conference with potential organics processors;
- Preparing written responses to questions submitted regarding the RFP, and preparing addenda as necessary;
- Conducting interviews with the evaluation team;
- Assisting in the evaluation of responses from processors;
- Assisting SCWMA staff with the presentation of the results of the evaluation process and staff recommendation to the SCWMA Board;
- Conducting clarification or negotiation sessions if necessary; and
- Finalizing the processing agreement.
The goals that will guide the procurement process include the following:
- Providing the highest level of service to the SCWMA’s residents and businesses at the best cost; and
- Ensuring long-term sustainability and successful operations of organics processing facilities utilized by the SCWMA.